We Welcome New and Unique Merchants to Join Our Festivals.

Check back often, as we will be updating our list of Merchants participating at our Faire. Please go to their website or social media to check them out.
D’s Faire Creations
Blackbeard’s Landing
 
Want to be part of our fabulous fairs? Fill out this online form to submit your application to be added to our merchant's database, and we will reach out to you soon!
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Date / Time
Name of Operator
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Address

Please select all the events you would like to participate in.

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Special consideration will be given to handcrafted items produced on-site and providing some instruction to our guests. This event will be held at Hurkey Creek Park, Mountain Center in the San Jacinto mountain range at around 5,000 feet elevation in an alpine forest. Stay hydrated and use sunscreen. Surrounded by state and national parks, this wilderness area has all the beauty and danger that come with natural mountain living.

Only registered and approved food merchants may sell food and beverages. Food merchants must submit a separate application. For the current forms, please contact merchants@mountaintopproductions.org.

Booths should reflect an appropriate theme for this event. Preference will be given to handcrafted items made by the merchant. No general stores will be allowed. Originality in booth display and garb will be appreciated. Mountaintop Productions Inc (MPI) will make every effort to avoid duplication of products, but no merchant will be granted exclusive rights to any one product or service.

Booth sizes include stakes, guy wires or ropes, display areas, awnings, and storage areas. MPI will assign the location of the merchant's booths, and all decisions will be final. No early tear-downs will be allowed unless MPI has arranged and accepted prior arrangements.

No electricity or water is available in the merchant areas. Rain or shine, no refunds will occur once your application is accepted and fees are paid.

All Merchants are responsible for providing Mountaintop Productions Inc (MPI) with their own liability insurance, naming MPI and the Venue as additionally insured. They must also comply with all federal, state, and local jurisdictional requirements.

The Fire Protection District and MPI will inspect the sites. The merchant agrees to comply with all MPI terms, conditions, rules, and regulations, as shown on the following pages.

The Merchant agrees to indemnify, hold harmless, defend, release, and forever discharge (MPI) and the Venue, its officers, agents, employees, and any person or persons under its direction and control of its activities from any and all claims, causes of action and liability arising from or in any way connected to participation in this event.

Authorized signers for the Merchant are responsible for informing all their workers of the terms, conditions, general rules, and regulations attached herein.

Once approved, you will receive an email confirming approval of your Application-Agreement, an invoice, and additional instructions pertaining to load-in/load-out procedures. Your Application-Agreement is invalid until all the fees and paperwork are received. A 50% non-refundable deposit will be accepted, with the balance due by the deadline for each event.

Rain or shine, no refunds will occur once your application is accepted and fees are paid.

The Submittal Deadline for all events is thirty (30) days before the start of each event.

A 25% late fee for applications submitted after the submittal deadline will be added.

 

Please select a booth size. (Includes display and guy lines.)

Terms and Conditions
Booth Display Requirements
1. Booths shall attempt to be constructed as they may have been for the specific event. Hand-built booths shall be placed with other hand-built booths to create an authentic marketplace where possible. There will be a tent city area for pop-ups and/or modern tents off limits to our patrons.
2. Products for sale should be items that may have been bought or sold for the specific event. Idyllwild is an area that may have existed during the time frame of the event. Being on a trade route and in the West allows for unique products and wares. Some latitude may be allowed, but no flea market, Day-Glo, or mass produced items are to be allowed. The vendors shall promote a general ambiance of the specific event for our guests to immerse themselves in.
3. Items not submitted for prior approval by MPI may not be displayed or sold.
4. Merchants are responsible for their own set-up and tear down during the designated time frames. No set-up or tear down outside of the designated time frames. No exceptions.
5. Merchants are responsible for the maintenance of their booth space. Each booth shall have and maintain a trash bin. Trash shall be deposited in the large trash bins provided by MPI as the need arises. Booths must be maintained in an orderly and pleasing way.
6. Merchants must restrict their booths and all accessories to their designated areas. This includes poles, stakes, guy wires or ropes, display areas, awnings and storage areas.
7. Merchants are to provide all their own tables, chairs, racks, etc. needed for the operation of their booth. NO ELECTRICITY OR WATER WILL BE AVAILABLE AT THE BOOTH SITES. Generators must be pre-approved by MPI and the Fire Protection District.
8. Some booths will be in direct sun, so shade covers are recommended. Shade covers shall be fire-resistant per the Fire Protection District requirements.
9. Be prepared for inclement weather by having tarps and covers for your booth.
10. Booths may be on uneven, dirt surfaces. No digging or leveling of the ground will be allowed.
11. No electronics such as, televisions, radios, or amplified music are to be used. There will be WIFI available for credit card processing. Battery lights are permitted.
12. All booths must have an approved and currently tagged fire extinguisher approved by the Fire Protection District. Portable generators must be approved by MPI and the Fire Protection District.
13. All booth participants should be in period garb and in character while on the Festival site. A Green room will be made available for participants to get away from the public and relax during break times.
14. Booths must be staffed and open for business at all times the Faire is in operation.
15. No food or beverages may be sold or given away without prior MPI approval and the proper health department permits secured.
16. Booth operators are responsible for all required taxes, fees and permits. This includes, but is not limited to; Federal, State, Fire, County or Local Jurisdictional codes and ordinances.
17. Pets may be allowed in and around the booth, but must be on a 6’ leash or secured at all times and have been approved by MPI prior to coming on site. Pets must have all current, required vaccinations. Participants are responsible for cleaning up after their pets and disposing of their litter in an approved trash bin. Unruly or pets deemed dangerous or unsafe shall be removed from the Faire site immediately.
18. Mountaintop Productions Inc strives to provide a safe and fun experience for all of our participants and guests. Please join us in creating the best Festivals ever!

General Rules and Regulations
19. All participants shall maintain a general sense of well-being and a fun and exciting attitude in order to promote a great experience for our patrons.
20. Participant badges will be issued and must be worn at all times in a manner that security can confirm the participants are authorized to be on the Festival site. Anyone without a participants badge will be escorted to the front gate where they may secure a badge, if allowed.
21. Absolutely No Smoking/Vaping except in clearly marked and designated smoking areas.
22. All weapons must be inspected by our security team prior to entering the Festival site. Weapons shall be “peace-tied,” sheathed and secured at all times. Anyone brandishing or threatening with a weapon will be immediately expelled from the Festival site without any reimbursement. Our security team will determine what constitutes a weapon and whether it is secured adequately. Their decision is final.
23. Fires are to be strictly controlled and approved by the Fire Protection District prior to any fire being used. Don’t plan on having a fire until you have submitted a request and it has been approved by the Fire Protection District.
24. Under no circumstances are illegal controlled substances to be allowed on the Festival site. Anyone with these items in their possession, while on the Festival site, will be subject to immediate expulsion and/or arrest.
25. Minors under the age of twenty-one (21) are prohibited from consuming, handling or purchasing alcoholic beverages.
26. Drunkenness, unruly or out of control behavior will result in immediate expulsion from the Festival site with no refunds.
27. Quite times – Out of respect for your fellow participants, quite times will be from 10:00 PM until 7:00 AM. No loud parties or debates shall be tolerated.
28. Lodging is available at local establishments. Please check our website for information.
29. Overnight security will be provided, but MPI, the security team, officers and its agents are not responsible for any lost or stolen items.
30. Participants consent to the use of their names, photographs, images, recorded voice or music by MPI, its employees or agents for the purpose of commercial and/or promotional use only.
31. All facilities, materials, supplies, and equipment that belongs to MPI or to the venue, used by the participants, shall be maintained and cared for so as to be returned in a clean, usable condition upon the conclusion of the event. Failure to do so may result in a maintenance fee of $150 per hour and the cost of repairing or replacing the items. The participants will be required to reimburse MPI and the venue for any and all repairs or damages to any venue facility, which occurred during the event, and/or which were caused by the direct action or inaction of the participants. Participants are to notify MPI immediately of any damaged or unsafe items prior to its use.
32. All booths are to provide a legible sign with the Name of the merchant, address and phone number, clearly displayed and visible to the public.
33. In order to provide a pleasant and trouble-free event, any questions, concerns or comments must be submitted in writing via email to: merchants@mountaintopproductions.org prior to submitting this form, in order for us to address these issues. Last minute issues or issues not handled prior to the event will necessarily be handled as we see fit. All decisions and directions given by MPI are final.